Skip to Main Content

Transcript Analysis: Group 4

Created for the chat transcript analysis activity, service week Spring 2019.

Questions to consider

  1. What are your overall impressions of the service that the patrons received?
  2. Which of the transactions did you think was the most effective? Least effective? Why?
  3. What positive feedback would you give to the staff providing the service?
  4. What improvements would you suggest?
  5. Were there any opportunities for information literacy instruction? Did the librarians use these opportunities?
  6. Which interaction (or parts of interactions) seemed transformational? Which seemed transactional? 
  7. What do you see that you want to remember when you are providing virtual reference?

Discuss amongst yourselves for 10-12 minutes and then report back to the large group. 

Group 4, Transcript 1

Patron: What are natural resources of Washington?

Librarian: Hello! Welcome to the Washington State Library's Ask a Librarian service! My name is [Librarian Name]. I am reading your question right now; it will be just a minute...

Librarian: Do you just need a list of resources? Or do you need information about the resources too?

Patron: I am doing a research project for school and I need just a long list or what our resourses are. could you help me you [Librarian Name]?

Patron: sorry, typo

Patron:  Could you help me to find a list of Washingtons' supplied materials to the world?

Librarian: Don't worry about the typos - I make them too! Let me see what I can find online. You may also want to check an encyclopedia and/or the World Almanac because I know they contain the kind of info that you're looking for.

Librarian: Give me just a minute to do some searching...

Patron: Thank you SO much!

Librarian: I'm still searching. Thanks for your patience...

Patron: pardon my spelling, it is resources.

Librarian: I'm not finding a list online. Do you mind if I do some more searching, both online and in our print collection, and send you an email to let you know what I find?

Patron: alright

Librarian: What's your email address?

Patron: I would like to know if i will be on a mailing list, and if it would be brodcast to the world.

Librarian: You won't be on any type of mailing list. The only people who will see your email address are me and perhaps some of my coworkers. That's it.

Patron: So, it is strictly confidential?

Librarian: Yes, it is strictly confidential. We actually all sign confidentiality agreements stating that we won't release customer contact information.

Patron: Thank you I appreciate it.

Librarian: You're welcome.

Patron: If you could just give the return address I would be grateful as well. I am at [Patron Email]

Librarian: Ok. The return address on the email should be [Librarian Email]

Librarian: Expect an email from me by the end of the day (5:00) today. Will that work for you?

Patron: I think It will! thank you very much!

Patron: My name is [Patron Name] by the way

Patron: I hope that you enjoy the rest of your day.

Librarian: You're welcome! Is there anything else that I can help you with at the moment, [Patron Name]?

Patron: other than finding me a million dollars, I think that I am fine! Thank you once again [Librarian Name].

Patron: Good bye,

Librarian: I wish I could help with the million dollars! And thank you for using our Ask a Librarian service! If you discover that you have more questions, or if you need more info, please feel free to contact us agian. I hope you have a great day too!

Patron: bye!

Patron ended chat session.


The librarian sent the customer the following email:

Hi [Patron Name],

Attached to this email is a PDF file containing copies of a couple pages from the Encyclopedia Americana International Edition that contain information about Washington’s resources. Take a look at the pages and then let me know if you need more information.

In the meantime, I will continue to search for information about Washington’s natural resources.

Thank you for allowing me to follow up with you via email ? I appreciate your patience.

Sincerely, [Librarian Name]
Reference Librarian
[Librarian Telephone]

Group 4, Transcript 2

Patron: I need to know what job I can get when I graduate with an Associate degree in Criminal Justice.

Librarian: A librarian will be with you in about a minute.

Librarian: A librarian has joined the session

Librarian: Hello, this is the reference librarian. I'm reading your question...  

Librarian: I would suggest you speak with your career guidance office.

Patron: okay

Librarian: is there anything else i can help you wtih

Patron: [Patron Name] - has disconnected

Librarian: take care

Librarian: Chat Session Ended.

Attribution

Questions based on QUESTIONPOINT CHAT TRANSCRIPTS A learning resource for virtual reference in the classroomhttp://wiki.questionpoint.org/f/Evaluating%20VR%20Transcripts%20v.2%20.pdf

Transcripts from QUESTIONPOINT CHAT TRANSCRIPTS A learning resource for virtual reference in the classroom. http://wiki.questionpoint.org/f/Evaluating%20VR%20Transcripts%20v.2%20.pdf

St. Louis Community College Libraries

Florissant Valley Campus Library
3400 Pershall Rd.
Ferguson, MO 63135-1408
Phone: 314-513-4514

Forest Park Campus Library
5600 Oakland
St. Louis, MO 63110-1316
Phone: 314-644-9210

Meramec Campus Library
11333 Big Bend Road
St. Louis, MO 63122-5720
Phone: 314-984-7797

Wildwood Campus Library
2645 Generations Drive
Wildwood, MO 63040-1168
Phone: 636-422-2000